Emergency Planning

Flood Damage Reporting 

July 10, 2024 and continuing.

Homeowners

Any homeowners with needs and/or damaged infrastructure should call into 211.

Vermont 211 – United Way — VT 211

Those numbers are 866-652-4636 or 802-652-4636.  These lines may be busy, but it is crucial to continue to dial in.

This information collected is important in determining other Federal funding needs.

Local public officials, state agencies, and critical Private Non-Profits (fire/police/medical)

Below are key points to remember to begin the recovery process from damages which could result in a potential federal declaration which provides funding for recovery.  Federal financial recovery assistance may be available under the FEMA Public Assistance program for local road repairs/culverts/debris and emergency response.

FEMA Public Assistance covers damage to applicant owned and maintained facilities.   A facility must be a public building, public works system, public equipment, or natural feature.  It does not cover private property (homes). If you have residents asking about residential damages, please ask them to report their damages to 211.

For any public town damages: 

1. Prior to beginning work. Take a few photos to provide the details of the damage.  Ensure these photos show the entire damaged site.
2. Mark the GPS location of the site associated with the damage.  Provide the GPS starting and ending point of the damages. 
3. Capture the “Length x Width x Depth” measurements in feet and quantities of material used per site.
4. Contract work should be hired following your Local and Federal procurement policy requirements.
5. Track your recovery costs per damaged site.
6. When working in/near waterways, obtain ANR permits, and Army Corps permits.  Reach out to your ANR River Engineer to obtain these and ensure that you are complying with State General Stream Alteration standards for any in-stream repairs. https://anrweb.vt.gov/DEC/StreamAlts/RequestRME.aspx https://www.nae.usace.army.mil/Missions/Regulatory/State-General-Permits/Vermont-General-Permit/
7. For repair work taking place, track who is working at the site and keep all Labor timecards with hours worked per location.
8. Maintain and track quantities of materials used and invoices for costs or load tickets (gravel, culverts), by site.
9. Track the Equipment used for repair work and operator hours, by site.

 Stay safe and reach out to Kim Canarecci, Vermont State Public Assistance Officer 802-585-4209.

Scroll Down for further information on July 2024 Disaster Resources.

___________________________________________________________

General Information any time your community is impacted by a disaster. 
People, organizations and municipalities should document damage before any repairs through photos. Keep copies of all invoices and receipts, and report damage promptly.

Municipalities can report damages to the state through NRPC. We will reach out to you, but if you do not hear from us, please contact our office (802-524-5958 x113). We will relay information to the state.

NRPC works closely with the Vermont Agency of Transportation district offices to assist towns regarding transportation infrastructure. You may call them directly, or we will relay your information to them.

Vermont Agency of Transportation maintains an updated map of state road closures for prolonged events.

Any recovery work in or next to streams needs to be coordinated with your respective river engineer and you can find their regular and emergency permitting here.

The Vermont League of Cities and Towns has released a flyer on the current flood response and a series of helpful links and tips for towns.

The Vermont Municipal Flood Guide was created to assist all types of Vermont town officials, boards, staff, volunteers and others, with considerations and resources related to flooding disasters.

Floods create a variety of safety hazards. The Vermont Department of Health has a wealth of information on flood safety.

Individuals with flooding issues should contact their municipal emergency services office. People can always call 2-1-1 for the latest information.

And never drive through flood waters – Turn Around, Don’t Drown.

July Flood 2024 Resource & Information Links

Vermont Emergency Management Flood Resources and FAQs
Agency of Commerce and Community Development – Severe Storm Resource Center
Vermont League of Cities and Towns – Flood Recovery Resources
Agency of Natural Resources Flood Recovery
Agency of Ag Food and Markets
USDA Natural Resources Conservation Service – Emergency Watershed Protection Program
Vermont Emergency Management Public Assistance Funding
Official Vermont Volunteer Registration Site
Vermont Department of Health Flood Safety Resources
Agency of Transportation State Road Closures Map
Agency of Natural Resources Boil Water List
Vermont 211 – United Ways of Vermont
Community Action Champlain Valley Office of Economic Opportunity – St. Albans
Vermont Flood Response and Recovery Fund
Northern New England Red Cross
United Way of Northwest Vermont
Flooding Safety Advice in 16 Languages

Emergency Management

There are two main categories of disasters: natural, which are flooding, severe storms, health pandemics, etc.; and human-caused, which are chemical spills, active shooters, train derailments, water main breaks, etc.

Each type of disaster or event goes through the same basic cycle:

1. 1. Event: Something bad happens.

   2. Response: Efforts to save lives and minimize property damage, and efforts to make the bad stuff stop, if possible.

   3. Recovery: Getting life back to normal.

   4. Mitigation: Actions that are taken to reduce or eliminate long-term risks to people and property from this event, should it happen again.

   5. Planning and Preparedness: Determining how to improve response for the next time around, and ensuring that the improved tools to do so are in place.

NRPC focuses mainly on planning and mitigation with communities.  NRPC also supports local communities during response and recovery during larger-scale events. This means we work with communities to identify vulnerabilities and then prioritize actions to eliminate or lessen the risk. It means arming people with information and training opportunities and providing platforms for information to be shared. It means creating opportunities to test and practice emergency plans. It means being a resource for towns so that the Northwest region can be stronger and more resilient.

Local Emergency Directors and Coordinators

Local Emergency Management Directors, EMDs, and Coordinators, EMCs, play an important role in their communities—it’s also a state law that each municipality have an Emergency Management Director or Coordinator. The role of EMD defaults to the town’s executive officer if an EMD or EMC is not appointed.

EMDs and EMCs oversee and spearhead planning and preparedness activities for their community, usually in coordination with the town manager or select board. During emergencies, EMDs and Cs are a critical link between the town and the outside world.

NRPC understands that most EMDs and Cs are volunteers with many other responsibilities and obligations. We will work with you and your community leaders to identify and prioritize actions that make sense for your town. We’ll provide you with tools, templates, and expertise along the way.

Vermont’ Emergency Management Directors Manual is located here. 
For information on Vermont’s Emergency Management Certification Program, click here.

Local Emergency Management Plan

Local Emergency Management Plans (LEMPs) are the most basic planning and preparedness tool for municipalities. The state requires each municipality to complete, adopt, and submit LEMPs annually after Town Meeting and before May 1.  An electronic template is available on Vermont Emergency Management’s website or by contacting NRPC. It’s important to carefully review the LEMP each year. Email addresses, phone numbers, and sites to be checked are all likely to change over time.  
For more information on LEMPs including templates, click here. 

Continuity of Operations Plan

A Continuity of Operations Plan (COOP) addresses how municipalities will continue to operate under a broad range of circumstances.  COOP is important as a good business practice because the planning fosters recovery during emergency situations.  A COOP addresses emergencies from an all-hazards approach. It establishes policy and guidance ensuring that critical functions continue and that personnel and resources are relocated to an alternate facility in case of emergencies. The plan should develop procedures for: alerting, notifying, activating and deploying employees; identify critical business functions; establish an alternate work facility; roster personnel with authority and knowledge of functions.  COOP may be added as an annex to your Local Emergency Management Plan. To view/download a COOP template, click here.

Local Hazard Mitigation Plans

Mitigation is any action that reduces or eliminates long-term risks to people and property from disasters. Local Hazard Mitigation Plans, or LHMPs, are based on historical data and address vulnerable areas in a community that are likely to be impacted by natural hazards; and are a tool to identify cost-effective solutions that solve repetitive problems. LHMPs must be adopted by the municipality and approved by the state and by FEMA every five years.

LHMPs prioritize greatest risks – agreed upon by the public and by public officials—and where to focus resources. Solutions range in complexity from replacing undersized culverts, for example, to raising critical infrastructure above the floodplain. Having an LHMP makes towns eligible for grants such as the Hazard Mitigation Grant Program, Flood Mitigation Assistance, and the Pre-Disaster Mitigation Competitive Grant. NRPC has created a template and a streamlined process to help towns complete LHMPs and get them approved.

Regional Emergency Management Committees

The REMCs were established by statute under 20 V.S.A. § 6(d), to support coordinated emergency planning efforts within “regions”.  NRPC is supporting the two REMCs for Franklin and Grand Isle County in partnership with Vermont Emergency Management.

• State-wide Implementation Guidance
• VEM REMC Statewide Guidance Presentation

Membership: REMC voting members will consist of 2 members from each municipality: 1 EMD/EMC and 1 representative from the emergency services community (fire, EMS, etc.). See guidance for further discussion. 

• Municipal Appointment Form
• FC-REMC Bylaws
• GI-REMC Bylaws

Franklin County REMC

The Franklin County REMC meets quarterly.

2024 – Agendas and Minutes
March 28 at 9 a.m. – Agenda | Minutes
June 25 at 1 p.m. – Agenda | Minutes
September 19 at 9 a.m. – Agenda | Minutes

2023 – Agendas and Minutes
March 21 – Agenda| Minutes
June 29 – Agenda | Minutes
September 28 – Agenda | Minutes
December 14 – Agenda | Minutes

2022 – Agendas and Minutes
March 22 – Agenda | Minutes
June 30 – Agenda | Minutes
September 29 – Agenda | Minutes
December – Cancelled (weather)

Grand Isle County REMC

The Grand Isle County REMC meets concurrently with Grand Isle Mutual Aid Association on a bi-monthly schedule.

2024 – Agendas and Minutes
February 5 –Agenda | Minutes
April 1 – Agenda | Minutes
June 3 – Agenda | Minutes
August 5  – Agenda | Minutes
October 7 – Agenda | Minutes

2023 – Agendas and Minutes
February 6 – Agenda | Minutes
April 3 – Agenda | Minutes
June 5 – Agenda | Minutes
August 7 – Agenda | Minutes
October 2 – Agenda | Minutes
December 4 – Agenda | Minutes

2022 – Agendas and Minutes
February 21 – Cancelled (weather)
April 4 – Agenda | Minutes
June 6 – Agenda | Minutes
August 8 – Agenda | Minutes
October 3 – Agenda | Minutes
December 5 – Cancelled (weather)